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Chase  Permit submission & tracking for small contractors

Permits filed, checked every day, and chased well before install day.

{{BRAND}} prepares your permit applications and uploads them in city and county portals under your own account. We check every open permit every working day, send you correction comments by the next morning, and request inspections on the dates you give us. A person checks every line. You still sign, your designer still stamps, and we only file where your city's portal allows it.

  • No card needed
  • No software to install
  • Your portal accounts stay yours
This morning · 23 open permits07:30
FixJob 231 HVAC changeout, City A: 2 correction comments. Needs the AHRI certificate and a Manual J.
Fee dueJob 236 service upgrade, County B: approved. $186 to pay before it issues.
IssuedJob 228 solar 9.6 kW, City C: permit issued, card saved to your folder.
In reviewJob 219 re-roof, City D: 16 days, no change. We'll call the permit desk today.
Sample with made-up jobs and cities
The problem

The crew is booked for Tuesday. The permit still says "in review".

Every city has its own portal

Accela in one city, EnerGov in the next county, a PDF form and an email address in a third. Each has its own checklist, its own login and its own way of saying "incomplete".

Corrections sit in an inbox

Plan-check comments go to whoever filed, often as a portal notice nobody opens. They wait days before your designer sees them, and every day adds a day to the job.

Nobody checks every day

Status changes, fees due and expiring permits get noticed when someone logs in. That's usually when the install date is close, or when an inspection should already have been booked.

One crew sent home for a missing permit costs a day of labor. {{BRAND}} costs less than putting a permit coordinator on the payroll, and you don't have to hire or train anyone on every city's portal.

How it works

Three steps. You can start with this week's jobs.

Send us your jobs and portal access

Share the jobs that need permits and the permits you already have open. A ServiceTitan, Jobber or JobTread export, or your Google Sheet, is fine. Then add us as a delegate or user on each city or county portal. We'll show you how.

We prepare, upload and check daily

We fill in each application from your job details, check it against the city's published checklist, and upload your documents. Anything that needs your signature goes back to you. Then we check every open permit every working day, and call the permit desk when one stalls.

You hear what changed

Each morning you get a short email: corrections to fix, fees to pay, permits issued, inspections booked. Every status goes into your permit log with the date we last checked it.

What changes hands

What you send, and what you get every day

You send (once, then per job)

  • Your open permits and the jobs that need one, or edit access to the permit log you keep
  • Delegate or user access on each city or county portal
  • Your standard documents: licence number, insurance certificate, and any authorization form a city asks you to sign
  • Per job: address, scope, equipment specs or plan set, owner's details and target install date

You get (every working day)

  • Applications uploaded within one working day of a complete job package
  • Every open permit checked, with status and "last checked" in your log
  • Correction comments by the next morning, sorted by who has to fix each one
  • Inspections requested for the dates you give us, with the city's confirmation
  • A morning email: needs you, at risk, moved forward, waiting
  • A flag when an install date is close and the permit isn't issued, or a permit is near expiry
  • A real person to reply to: {{FIRST_NAME}}
Sample morning email

What you read before the trucks roll out

Sorted by what needs you, with your permit log underneath. This sample uses made-up jobs, cities and numbers.

From {{FIRST_NAME}} at {{BRAND}}
Subject Your permits this morning: 3 need you, 4 at risk, 4 moved forward, 12 waiting on the city

Needs you (3)

  • Job 231 · City A · HVAC changeout (mechanical): 2 correction comments posted yesterday. (1) AHRI certificate for the new condenser. (2) Manual J load calculation. Both come from you or your designer. Send them and we'll upload them within one working day.
  • Job 236 · County B · 200 A service upgrade (electrical): approved, $186 permit fee due before it issues. Pay in the County B portal under Job 236 › Fees. We don't pay fees for you.
  • Job 240 · City C · water heater and gas line (plumbing): application filled in and documents uploaded. It needs your e-signature under "Pending signature" before it can be submitted.

At risk (4)

  • Job 244 · City A · solar 7.2 kW roof-mount: install booked 21 Oct, permit still in plan review (submitted 3 Oct). If it isn't issued by 16 Oct you may want to move the crew. We'll tell you the moment it changes.
  • Job 219 · City D · re-roof: in review 16 days. City D's site says about 10 working days. We emailed the permit desk yesterday. No reply yet, so we'll call at 9 am your time.
  • Jobs 201 and 207 · City A · issued in April, no final inspection yet. Both expire within 30 days. Reply with dates and we'll request the finals.

Moved forward (4)

  • Job 228 · City C · solar 9.6 kW: permit issued. Permit card saved to your Drive folder.
  • Job 225 · County B · panel change: rough inspection passed 7 Oct.
  • Job 233 · City A · mini-split: final inspection requested for Tue 13 Oct, morning window confirmed.
  • Job 247 · County E · window replacement, 8 openings: submitted 7 Oct, in intake review.

Waiting on the city (12)

  • 12 permits in review with no change since yesterday, all within each city's usual times. Listed in your permit log.
Full log: your Google Sheet
Checked by {{FIRST_NAME}} · reply to this email with any question

Your permit log

In your sheet, each permit also has the permit number, the portal link, every comment in full, and the date we last checked it.

Job and cityPermitSubmittedStatusDays in statusNext step
Job 219
City D (EnerGov)
Re-roof22 SepIn review16We call the permit desk
Job 225
County B (eTRAKiT)
Panel change24 SepRough passed1Final when you're ready
Job 228
City C (Accela)
Solar 9.6 kW25 SepIssued1Install 14 Oct
Job 231
City A (Accela)
Mechanical30 SepCorrections1Your 2 documents
Job 233
City A (Accela)
Mini-split17 SepFinal requested1Inspection 13 Oct, AM
Job 236
County B (eTRAKiT)
Electrical2 OctFee due1You pay $186
Job 240
City C (Accela)
Plumbing–Needs signature1Your e-signature
Job 244
City A (Accela)
Solar 7.2 kW3 OctPlan review5Install 21 Oct
Job 247
County E (OpenGov)
Windows, 8 openings7 OctIntake1Wait for the county
Pricing

Priced by how many permits we file each month, not by seat

Up to 5 new permits a month
$250/month
For an owner who pulls permits between jobs
Up to 15 new permits a month
$500/month
For a remodeler or HVAC shop with steady installs
Up to 30 new permits a month
$800/month
For a solar or trade contractor working in many cities

Every plan includes

  • Applications prepared and uploaded under your own portal account
  • Every open permit checked every working day
  • Calls or emails to the permit desk when a permit stalls
  • Correction comments sent by the next morning, sorted by who fixes them
  • Revised sheets and answers uploaded once you send them
  • Inspections requested on the dates you give us
  • Morning email: needs you, at risk, moved forward, waiting
  • Your permit log in Google Sheets or Excel
  • A warning before an issued permit expires
  • Permits you filed before we started, tracked until they close
  • A named person, not a ticket queue
  • Monthly billing, cancel any time
  • Filing more than 30 a month, or want your own filings tracked too? Ask us.

Free for 2 weeks: 3 new permits filed, and every open one tracked. No card, no contract.

Start the free trial

For context: offshore permit assistants on OnlineJobs are paid about $5–8 an hour, or $600–1,100 a month full time, plus the time it takes to train them on each city's portal. A permit coordinator in the US is paid about $21–34 an hour.
What we don't do: sign, notarize or stamp anything; draw, change or engineer plans; answer technical plan-check comments; decide which permits a job needs or interpret building codes; pay permit fees or handle any money; file in person, or anywhere the city requires a licensed or registered filer; attend inspections; or give legal, tax or insurance advice. We aren't a licensed contractor, architect or engineer, and don't act as one.

Questions

FAQ

Who are you?

{{BRAND}} is run by {{FIRST_NAME}} in Dhaka, Bangladesh. Our working day runs into your morning, so every portal has been checked and your email is waiting by 7:30 am your time, and calls to building departments happen during their office hours.

What access do you need?

As little as possible: delegate or user access on each permit portal, the folder where you keep job documents, and edit access to your permit log (or we keep the log and share it with you). Some portals, including many that run on Accela, let you invite a delegate, choose what they can do, and remove them any time. If a portal has no way to add someone, we'll talk it through with you before we start. We never ask for your own portal password, or for access to your bank, your accounting system or your email.

Is my data safe?

Your job details, documents and your customers' names and addresses are used only to file and track your permits. They're kept in our Google Workspace account with 2-step login, and seen only by the person working on your account. They're never shared or sold, and are deleted within 7 days if you leave. We're happy to sign your NDA. Ask for our one-page data promise.

Is this software or people?

People, with good tools. Software helps us pull details from your job paperwork, keep your log and sort comments. A person checks every application before it's uploaded, reads every status and comment in the portal, and makes every call.

Do you sign or file anything in my name?

We upload applications under your account, as your delegate. We never sign. Anything that needs your signature, a notarized form, an owner's authorization or a design professional's stamp goes back to you or your designer, with a note of exactly what's needed. Where a portal makes the person who submits sign or attest, you do that step. It takes a minute, and we tell you where to click.

Which cities and counties can you work in?

US and Canadian cities and counties that take applications through an online portal, such as Accela, EnerGov, eTRAKiT, OpenGov or Cloudpermit, and let you add us to your account. We check each of yours before we start. We don't file where the city needs filing in person, an agent form that we'd have to sign, or a licensed or registered filer. New York City's DOB NOW (registered filing representatives) and Chicago (city-licensed expediters for many permit types) are two examples. There we can still track status and remind you. Permits in the UK and Australia work differently, so we don't offer this there yet.

Do you handle solar permits?

Yes, where the city takes them online. If your city uses SolarAPP+ for instant residential solar permits, we enter the project for you to check and submit. Plan sets and structural letters come from your designer or engineer. Utility interconnection applications aren't included yet. Ask us if you need them.

What don't you do?

We don't draw or change plans, answer technical plan-check comments, decide which permits a job needs, pay fees, attend inspections, or sign, notarize or stamp anything. When a reviewer asks for something only you or your designer can give, we tell you by the next morning and upload it once you send it. We don't give legal, tax or insurance advice. Whether a job meets code is your call and the inspector's.

What happens after the free trial?

The trial runs 2 weeks: we file 3 new permits and track every permit you have open. Then pick a plan or stop. Either way your portal accounts, your permit log and every comment and document in it are yours. If you stop, remove us as a delegate and we'll confirm when your files are deleted.

How do I pay?

A monthly invoice that you can pay by bank transfer or by card.

Free 2-week trial

Start with the permits on your desk this week

Tell us roughly how many permits you pull a month and where. {{FIRST_NAME}} will reply within one working day with a short setup list and a check of which of your portals we can work in. The 2 free weeks cover 3 new permits filed and every open permit tracked. We aim to have every open permit in your log within 2 working days of getting portal access.

Prefer email? {{EMAIL}}

We use these details only to reply to you. No card, no obligation. Privacy