Insurance certificate & document chase
Certificates and documents checked against your requirements, and missing or expiring ones chased.
{{BRAND}} checks each carrier you book against FMCSA public data and the documents it sends you: operating authority, insurance on file, safety record and double-brokering warning signs. You get a dated record for every load, and a short email each weekday morning if any carrier on your list changed its authority, insurance or contact details. A person checks every line. You decide who hauls.
Authorities lapse, get sold or get taken over. One broker asked how anyone catches a carrier whose FMCSA phone and email change overnight after six months in the system. Few small shops have a person looking.
SAFER, Carrier411, RMIS, a certificate in an email, a note in your TMS. When a load goes wrong, it's hard to show what was checked on the day, and by whom.
One broker posted that Highway quoted $1,500 a month to a new brokerage. Another applied through their TMS and was turned down. The cheaper tools leave the reading and the record to you.
No check catches everything. If a real carrier's inbox is taken over, the email will match the FMCSA record and so will every document. What we do is check, date and write down everything public data can show, and tell you plainly what it can't.
A list of MC or DOT numbers from Ascend, Aljex, McLeod, Carrier411, RMIS, MyCarrierPackets or a plain spreadsheet. Then your own rules: insurance minimums, minimum authority age, anything you never book. One short call or email.
For each load you send the carrier's MC number and the email and phone you booked it through. We read FMCSA public data and the carrier's certificate against your rules, and a person checks the result. Overnight we re-check your whole list.
A dated record for every load, as a PDF and a row in your sheet. Each weekday morning, a short email listing any carrier whose authority, insurance or contact details changed. You decide what to do with it.
Plain, short, and sorted by what needs you. This sample uses made-up carriers, MC numbers, phone numbers and dates.
Load L-5530 · Carrier C · MC 000103 · checked 7 Oct. Made-up carrier and numbers. It goes in your sheet as a row and in your folder as a PDF.
| Check | What we found |
|---|---|
| Operating authority Clear | Active, for-hire, general freight. Granted March 2021. |
| Liability insurance on file Clear | $1,000,000 filed with FMCSA, filing effective Feb 2026. Meets your minimum of $1,000,000. |
| Cargo cover Clear | Not in FMCSA data. The certificate they sent is dated 9 Jun 2026, shows $100,000 and expires 8 Jun 2027. Your minimum is $100,000. |
| Safety record Clear | 22 inspections in 24 months. Vehicle out-of-service 14%, driver out-of-service 2%. No safety rating on file. |
| Authority history Clear | No prior revocation on record. Name and officers unchanged in 24 months. |
| Sender email and domain Clear | Company domain, registered 2019, not free-mail. It matches the email FMCSA has on record. |
| Sender phone Note | You booked through 555-0142. FMCSA has 555-0177 on record. |
| Shared details Clear | Address and phone not shared with any other active authority. |
| What public data can't show Your call | Whether the person who emailed you is who they say they are. Call the FMCSA number, 555-0177, to confirm. |
7 clear, 1 phone number to confirm, 1 left to you. We record what we found. Whether to book is your decision.
Last month's carriers checked free. Send the MC or DOT numbers you booked last month (up to 50) and your rules. You get each one checked against them, with anything worth a look listed first. No card, no contract.
Get my free checkFor context: a full-time offshore assistant costs about $500–1,400 a month, plus the time it takes you to train and check them. Software carrier tools list from free to about $150 a month (SearchCarriers comes free inside AscendTMS, Truckstop Risk Factors from $59, Carrier411 about $99 flat, as listed when we last looked). They do the lookup, and you still read the result and keep the record. We cost more because a person reads, checks and writes it up for you. If you only want lookups, one of those tools is the cheaper choice.
What we don't do: book or tender loads, approve or reject carriers, sign anything for you, contact carriers or drivers, verify a person's identity, track trucks, handle factoring, payments or bank details, or give legal, insurance or tax advice. We hold no broker authority and don't arrange transportation.
{{BRAND}} is run by {{FIRST_NAME}} in Dhaka, Bangladesh. We know a vendor outside the US selling carrier checks to brokers gets a hard look, so we ask for as little as possible: no logins, no bank details, and no say in who you book. The work runs on email and shared files, and the morning email is ready before your day starts.
Files, not logins. You send a carrier list, your rules, and for each load the carrier's MC number and the email and phone you booked it through. For your records we need edit access to one Google Sheet and folder, or we keep them and share them with you. We never need passwords to your TMS, your email, your bank, your factoring account or your load boards. We don't need your customers' names, your rates, or a carrier's W-9 or bank details, so please leave them out.
Your carrier list, rules and records are used only to run your checks. They're kept in our Google Workspace account with 2-step login, and seen only by the person working on your account. They're never shared or sold, and we delete our copies within 7 days if you leave. Your records are in your own sheet and folder, so you keep them. We don't share what we find about a carrier with anyone but you. We're happy to sign your NDA. Ask for our one-page data promise.
People, with good tools. Software pulls the public data, compares it with yesterday's and sorts the differences. A person reads every difference, reads each certificate and checks every line of a record before you see it.
From FMCSA public data: operating authority and its history, liability insurance on file, inspection and out-of-service figures, and the phone, email, address and officers on record. From what the carrier gives you: the certificate of insurance (cargo cover is not in FMCSA data) and the details on the rate con. We also look at the sender's email domain, whether it's free-mail or newly registered, and whether the phone or address is shared with other authorities. Since FMCSA's move to its new MOTUS system, some public sources lag or disagree. When they do, we show both and the date of each.
Plenty. A real carrier whose inbox has been taken over looks right in every public record. A stolen identity with clean documents looks right too. Neither public data nor a certificate can tell you who is typing the email. So each record says what we checked and ends with what we couldn't, and the usual advice stands: call the number FMCSA has on record before you book anyone new or changed. Our checks narrow the odds. They don't remove the risk.
Not instant. We work from Dhaka, so we're not a live gate for a load you need to move in the next hour. Send the carrier by the end of your day and the record is waiting in your inbox the next working morning, and the watch runs overnight, Monday to Friday. If you need an answer before that, keep your usual quick check and let us write the record and watch the carrier from then on.
We don't book or tender loads, approve or reject a carrier, or sign or accept anything for you. You are the licensed broker and the decision is yours. We don't contact carriers or drivers, verify anyone's identity, track trucks or touch factoring, payments or bank details. We're not lawyers or insurance advisers: we compare a certificate with the minimums you gave us, and we don't say whether a policy is right for you or whether a record will hold up in a claim or a court. For that, ask your lawyer or insurer.
You get a sheet of last month's carriers (up to 50), each checked against your rules, with anything worth a look listed first. Then pick a plan or stop. Either way, the report and every file we made are yours.
A monthly invoice that you can pay by bank transfer (US ACH) or by card.
Tell us roughly how many carriers you use and how many loads you book. {{FIRST_NAME}} will reply within one working day with a short list of what to send. Your free check of last month's carriers (up to 50) comes back within 3 working days of getting the list.
Prefer email? {{EMAIL}}