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Check  Carrier vetting & monitoring for small freight brokers

A record for every load. A flag the morning a carrier changes.

{{BRAND}} checks each carrier you book against FMCSA public data and the documents it sends you: operating authority, insurance on file, safety record and double-brokering warning signs. You get a dated record for every load, and a short email each weekday morning if any carrier on your list changed its authority, insurance or contact details. A person checks every line. You decide who hauls.

  • No card needed
  • No software to install
  • No logins to your TMS or email
This morning · 63 carriers watched07:00
AuthorityCarrier A (MC 000101): authority shows revoked from 6 Oct. You last used them on 2 Oct.
InsuranceCarrier D (MC 000104): liability cancellation notice filed 7 Oct, effective 6 Nov
ContactCarrier B (MC 000102): FMCSA phone and email both changed on 5 Oct
NewCarrier G (MC 000107): authority 41 days old, your rule is 90. Certificate not received yet.
Clear58 carriers: nothing changed since yesterday. 1 address change is in the full email.
Sample with made-up carriers
The problem

The carrier you approved in the spring may not be the carrier on the phone today.

Approved once, then trusted

Authorities lapse, get sold or get taken over. One broker asked how anyone catches a carrier whose FMCSA phone and email change overnight after six months in the system. Few small shops have a person looking.

Your checks live in five places

SAFER, Carrier411, RMIS, a certificate in an email, a note in your TMS. When a load goes wrong, it's hard to show what was checked on the day, and by whom.

The big tools are priced for bigger brokers

One broker posted that Highway quoted $1,500 a month to a new brokerage. Another applied through their TMS and was turned down. The cheaper tools leave the reading and the record to you.

No check catches everything. If a real carrier's inbox is taken over, the email will match the FMCSA record and so will every document. What we do is check, date and write down everything public data can show, and tell you plainly what it can't.

How it works

Three steps. Your first check is last month's carriers.

Send your carriers and your rules

A list of MC or DOT numbers from Ascend, Aljex, McLeod, Carrier411, RMIS, MyCarrierPackets or a plain spreadsheet. Then your own rules: insurance minimums, minimum authority age, anything you never book. One short call or email.

We check each load and watch every day

For each load you send the carrier's MC number and the email and phone you booked it through. We read FMCSA public data and the carrier's certificate against your rules, and a person checks the result. Overnight we re-check your whole list.

You get a record and a flag

A dated record for every load, as a PDF and a row in your sheet. Each weekday morning, a short email listing any carrier whose authority, insurance or contact details changed. You decide what to do with it.

What changes hands

What you send, and what you get

You send

  • Once: your carrier list as MC or DOT numbers, from your TMS or a sheet
  • Once: your rules (insurance minimums, authority age, anything you won't book)
  • Once: who gets the morning email, and your time zone
  • Each load: the carrier's MC number, plus the email and phone you booked it through. We don't need your customer's name or your rates.
  • Each new carrier: its certificate of insurance, if you have it

You get

  • A dated record for every load, as a PDF and a row in your own sheet
  • A weekday morning email on any change in authority, insurance, safety or contact details
  • New carriers checked against your rules before you book, if sent by the end of your day
  • The phone and email FMCSA has on record, so you know which number to call back
  • A running sheet of every carrier: last checked, what changed, when
  • A real person to reply to: {{FIRST_NAME}}
Sample output

The morning email, and the record behind one load

Plain, short, and sorted by what needs you. This sample uses made-up carriers, MC numbers, phone numbers and dates.

From {{FIRST_NAME}} at {{BRAND}}
Subject Carrier changes, 8 Oct: 1 authority change, 1 insurance notice, 2 contact changes, 1 new carrier

Look before you book (2)

  • Carrier A · MC 000101: authority shows revoked from 6 Oct. You last used them on 2 Oct (load L-5521). Your rule is active authority only.
  • Carrier D · MC 000104: notice of cancellation filed 7 Oct for the liability insurance, effective 6 Nov. Still on file until then. Ask for a new certificate before booking past that date.

Contact details changed (2)

  • Carrier B · MC 000102: FMCSA phone and email both changed on 5 Oct. You booked 4 loads with them in the last 30 days. Both at once is worth a call. Use the number you saved at onboarding, not the new one.
  • Carrier F · MC 000106: mailing address changed from Dallas, TX to Laredo, TX. Nothing else changed.

New carrier (1)

  • Carrier G · MC 000107: authority 41 days old, your rule is 90 days. Insurance filed at $1,000,000. Waiting on the cargo certificate you asked them for.

Unchanged (58)

  • Authority active, insurance on file and contact details the same as yesterday for the other 58 carriers.
Full list: your Google Sheet, tab "Carriers". FMCSA public data can lag, so where two sources disagree we show both and the date of each.
Checked by {{FIRST_NAME}} · reply to this email with any question

The record saved for one load

Load L-5530 · Carrier C · MC 000103 · checked 7 Oct. Made-up carrier and numbers. It goes in your sheet as a row and in your folder as a PDF.

CheckWhat we found
Operating authority
Clear
Active, for-hire, general freight. Granted March 2021.
Liability insurance on file
Clear
$1,000,000 filed with FMCSA, filing effective Feb 2026. Meets your minimum of $1,000,000.
Cargo cover
Clear
Not in FMCSA data. The certificate they sent is dated 9 Jun 2026, shows $100,000 and expires 8 Jun 2027. Your minimum is $100,000.
Safety record
Clear
22 inspections in 24 months. Vehicle out-of-service 14%, driver out-of-service 2%. No safety rating on file.
Authority history
Clear
No prior revocation on record. Name and officers unchanged in 24 months.
Sender email and domain
Clear
Company domain, registered 2019, not free-mail. It matches the email FMCSA has on record.
Sender phone
Note
You booked through 555-0142. FMCSA has 555-0177 on record.
Shared details
Clear
Address and phone not shared with any other active authority.
What public data can't show
Your call
Whether the person who emailed you is who they say they are. Call the FMCSA number, 555-0177, to confirm.

7 clear, 1 phone number to confirm, 1 left to you. We record what we found. Whether to book is your decision.

Pricing

Priced by loads checked and carriers watched, not by seat

Up to 30 loads checked a month, 50 carriers watched
$150/month
For a one- or two-desk shop
Up to 100 loads checked a month, 200 carriers watched
$300/month
For a small team booking every day
Up to 250 loads checked a month, 500 carriers watched
$500/month
For a busier brokerage with a longer carrier list

Every plan includes

  • A dated check record for every load
  • Overnight watch on every carrier on your list
  • A weekday morning email on authority, insurance and contact changes
  • Checks against your own rules and minimums
  • Double-brokering warning signs listed with the evidence
  • New carriers checked overnight, before you book
  • A named person, not a ticket queue
  • Monthly billing, cancel any time
  • Over 250 loads a month? Ask us.

Last month's carriers checked free. Send the MC or DOT numbers you booked last month (up to 50) and your rules. You get each one checked against them, with anything worth a look listed first. No card, no contract.

Get my free check

For context: a full-time offshore assistant costs about $500–1,400 a month, plus the time it takes you to train and check them. Software carrier tools list from free to about $150 a month (SearchCarriers comes free inside AscendTMS, Truckstop Risk Factors from $59, Carrier411 about $99 flat, as listed when we last looked). They do the lookup, and you still read the result and keep the record. We cost more because a person reads, checks and writes it up for you. If you only want lookups, one of those tools is the cheaper choice.
What we don't do: book or tender loads, approve or reject carriers, sign anything for you, contact carriers or drivers, verify a person's identity, track trucks, handle factoring, payments or bank details, or give legal, insurance or tax advice. We hold no broker authority and don't arrange transportation.

Questions

FAQ

Who are you?

{{BRAND}} is run by {{FIRST_NAME}} in Dhaka, Bangladesh. We know a vendor outside the US selling carrier checks to brokers gets a hard look, so we ask for as little as possible: no logins, no bank details, and no say in who you book. The work runs on email and shared files, and the morning email is ready before your day starts.

What access do you need?

Files, not logins. You send a carrier list, your rules, and for each load the carrier's MC number and the email and phone you booked it through. For your records we need edit access to one Google Sheet and folder, or we keep them and share them with you. We never need passwords to your TMS, your email, your bank, your factoring account or your load boards. We don't need your customers' names, your rates, or a carrier's W-9 or bank details, so please leave them out.

Is my data safe?

Your carrier list, rules and records are used only to run your checks. They're kept in our Google Workspace account with 2-step login, and seen only by the person working on your account. They're never shared or sold, and we delete our copies within 7 days if you leave. Your records are in your own sheet and folder, so you keep them. We don't share what we find about a carrier with anyone but you. We're happy to sign your NDA. Ask for our one-page data promise.

Is this software or people?

People, with good tools. Software pulls the public data, compares it with yesterday's and sorts the differences. A person reads every difference, reads each certificate and checks every line of a record before you see it.

What do you check, and where from?

From FMCSA public data: operating authority and its history, liability insurance on file, inspection and out-of-service figures, and the phone, email, address and officers on record. From what the carrier gives you: the certificate of insurance (cargo cover is not in FMCSA data) and the details on the rate con. We also look at the sender's email domain, whether it's free-mail or newly registered, and whether the phone or address is shared with other authorities. Since FMCSA's move to its new MOTUS system, some public sources lag or disagree. When they do, we show both and the date of each.

What can't you catch?

Plenty. A real carrier whose inbox has been taken over looks right in every public record. A stolen identity with clean documents looks right too. Neither public data nor a certificate can tell you who is typing the email. So each record says what we checked and ends with what we couldn't, and the usual advice stands: call the number FMCSA has on record before you book anyone new or changed. Our checks narrow the odds. They don't remove the risk.

How fast is a check?

Not instant. We work from Dhaka, so we're not a live gate for a load you need to move in the next hour. Send the carrier by the end of your day and the record is waiting in your inbox the next working morning, and the watch runs overnight, Monday to Friday. If you need an answer before that, keep your usual quick check and let us write the record and watch the carrier from then on.

What don't you do?

We don't book or tender loads, approve or reject a carrier, or sign or accept anything for you. You are the licensed broker and the decision is yours. We don't contact carriers or drivers, verify anyone's identity, track trucks or touch factoring, payments or bank details. We're not lawyers or insurance advisers: we compare a certificate with the minimums you gave us, and we don't say whether a policy is right for you or whether a record will hold up in a claim or a court. For that, ask your lawyer or insurer.

What happens after the free check?

You get a sheet of last month's carriers (up to 50), each checked against your rules, with anything worth a look listed first. Then pick a plan or stop. Either way, the report and every file we made are yours.

How do I pay?

A monthly invoice that you can pay by bank transfer (US ACH) or by card.

Last month's carriers checked free

Start with the carriers you booked last month

Tell us roughly how many carriers you use and how many loads you book. {{FIRST_NAME}} will reply within one working day with a short list of what to send. Your free check of last month's carriers (up to 50) comes back within 3 working days of getting the list.

Prefer email? {{EMAIL}}

We use these details only to reply to you. No card, no obligation. Privacy