Back-office desks for small businesses

The follow-ups and checks nobody has time for, done every day.

{{BRAND}} takes one recurring back-office job off your desk. We chase suppliers for dates, check invoices against what you agreed, or turn messy files into clean records. You keep your own sheets and systems, and a person checks every line before it reaches you.

See the services Tell us about your job
  • Every service starts free
  • No software to install
  • Flat monthly price, cancel any time
One line from each trackMon 07:30
ChasePO-1043 cast-iron hooks: factory moved the ready date from 2 Oct to 16 Oct. Flagged as late.
CheckWarehouse invoice 2291: storage billed at $0.75 per pallet a day; your contract says $0.55. Dispute drafted.
RecordSupplier B price list: 214 costs updated, 6 new items waiting for your approval.
Sample with made-up data
Three tracks of work

We chase, we check, we record

Most small-business admin that eats a day a week fits one of three shapes. Each of our services is one of them, done to a schedule, for one kind of business.

Chase

We chase

Dates, documents and signatures from people who don't answer: suppliers, subcontractors, clients, landlords, city portals.

View 11 services

See all Chase services

Check

We check

Bills, statements, policies and records checked against what was agreed, line by line, with the problems listed and disputes drafted.

View 14 services

See all Check services

Record

We record

Messy files (price lists, orders, receipts, payroll, listings, contacts) turned into clean records in your own system.

View 9 services

See all Record services

Services

Pick the job you want off your desk

Filter by track or by your kind of business. Every service has its own page with a sample of the output, prices and a free start.

Track

Chase

PO expediting desk

We chase your overseas suppliers every day for acknowledgements, ship dates and ETAs.

For: Importers buying from China, Vietnam or India
From $150/month · 2-week free trial
Check

3PL & shipping invoice audit

3PL and carrier invoices checked monthly against your signed rate card, with a dispute list ready to send.

For: Shopify brands that use a 3PL
From $150/month · Last month audited free
Record

Supplier price-list mapping

Supplier price lists turned into clean import files, with every cost change listed for you to approve.

For: Stores and wholesalers with many suppliers
From $120/month · 2-week free trial
Chase

Bid invitation & RFQ desk

We watch your bid invitations, send RFQs to subs and suppliers, chase quotes, and track coverage by trade.

For: Small GCs and subcontractors bidding 2–10 jobs a month
From $250/month · 2-week free trial
Check

Owner statement check

Your property manager's monthly statements checked line by line against your agreement and leases.

For: Rental owners (1–20 doors) who use a property manager
From $39/month · Last 3 statements checked free
Record

Order entry desk

Customer POs and emailed orders keyed into your system the same day and checked against the quote.

For: Small manufacturers and distributors
From $250/month · 2-week free trial
Chase

Insurance certificate & document chase

Subs' COIs, W-9s and licences checked against your requirements, and missing or expiring ones chased.

For: Contractors, property managers and freight brokers
From $150/month · 2-week free trial
Check

Carrier settlement audit

Loads matched to rate cons, settlements and deposits weekly; short-pays and missing detention flagged.

For: US carriers with 5 to 50 trucks that factor loads
From $150/month · Last month checked free
Record

Gift-to-deposit reconciliation

Gifts in your donor CRM matched to QuickBooks deposits and payouts each month, in one sheet ready to sign off.

For: Small US nonprofits using a donor CRM and QuickBooks
From $100/month · 2-week free trial
Chase

Permit submission & tracking

Permits filed in city and county portals under your account, checked daily, corrections relayed, inspections booked.

For: Contractors pulling permits across several cities
From $250/month · 2-week free trial
Check

Distributor invoice & margin check

Distributor invoices matched to what you bill clients; unbilled seats and price rises flagged.

For: MSPs that resell licences through a distributor
From $150/month · Last month checked free
Record

Subscriber ledger & processor backup

Every subscriber and payout in your own sheet, matched monthly, plus a tested plan to switch processors.

For: Subscription software and digital-product sellers
From $50/month · 2-week free trial
Chase

Tax-season document chase

We chase your clients for W-2s, 1099s and K-1s, file them, and send a weekly status by client.

For: Small accounting and bookkeeping firms
From $150/month · 2-week free trial
Check

Chargeback evidence packs

Evidence packs built and responses drafted for each Shopify, PayPal or Stripe dispute, before the deadline.

For: Online stores on Shopify or WooCommerce
From $100/month · Last month checked free
Record

Job costing from receipts

Crews text receipts; we code each to the right job, chase missing ones and send weekly spent vs estimate.

For: Trades businesses with 2 to 20 people
From $150/month · 2-week free trial
Chase

Grant deadlines & reporting desk

Your grant calendar kept, program staff chased for report numbers, drafts built from your data to finish.

For: Small nonprofits with several active grants
From $150/month · 2-week free trial
Check

Security deposit deadline desk

Deposit deadlines tracked for every move-out, the evidence packet built and the itemized letter drafted.

For: Small US landlords and property managers
From $39/move-out · Next move-out free
Record

Marketplace listings & stock sync upkeep

Your listings, prices and stock kept in line across Shopify, eBay, Etsy and Amazon, checked weekly.

For: Shopify, Woo or Square sellers on eBay/Etsy
From $150/month · 2-week free trial
Chase

Lease critical-dates register

We read your leases, track every notice deadline and rent step, and chase landlords for CAM statements.

For: Franchisees and multi-site groups with 3-50 leases
From $150/month · 2-week free trial
Check

Carrier vetting & monitoring for brokers

A dated check record for every load, plus a weekday-morning flag when a carrier's authority or insurance changes.

For: Small US freight brokers (2-25 staff)
From $150/month · Last month's carriers checked free
Record

Certified payroll reports

Weekly WH-347 and state certified payroll prepared and checked against the wage determination. You sign.

For: US subcontractors on public-works jobs
From $150/month · 2-week free trial
Chase

Real-estate transaction paperwork desk

We track contract-to-close deadlines, chase signatures and documents, and keep each file complete for your broker.

For: Real-estate agents and small brokerages
From $150/month · 2-week free trial
Check

Leaver access review for IT providers

Leavers checked monthly against Microsoft 365 exports: live accounts, forwarding, app grants, licences.

For: MSPs and small in-house IT teams on Microsoft 365
From $100/month · Last month checked free
Record

Receiving & landed-cost desk

Supplier invoices turned into POs, received counts, landed costs and label files. You count the stock.

For: Shopify POS and small retailers, 1-10 stores
From $100/month · 2-week free trial
Chase

Client paperwork & balance chase

We chase couples for contracts, questionnaires, shot lists and balances from the event date, and keep your tracker.

For: Wedding photographers, planners and small venues
From $79/month · 2-week free trial
Check

Retailer deductions & AP portal desk

We list every retailer deduction and short-pay with its backup and draft the dispute packet you send.

For: Small CPG brands selling to UNFI, KeHE, Walmart
From $200/month · Last month checked free
Record

CRM & contact list cleanup

Duplicates found, formats fixed, bad contacts flagged in your CRM. You approve every merge.

For: Agencies and software teams with a messy CRM
From $150/month · 2-week free trial
Chase

Trade credit applications desk

Credit apps, references and resale certificates chased from new wholesale accounts, summarised on one page.

For: Wholesalers and brands offering net terms
From $150/month · 2-week free trial
Check

Supplier invoice & freight bill audit

Supplier invoices and freight bills checked against POs, receipts and quotes, with the disputes drafted.

For: Small manufacturers and distributors
From $200/month · Last month checked free
Chase

Change order paperwork for trades

Crews text extra work; we draft it from your rate sheet, get it signed and log it per job.

For: Small trades and remodelers with 1-10 crew
From $59/month · 2-week free trial
Check

Short-term rental payout reconciliation

Airbnb, Vrbo and Booking.com payouts matched to your bank each month, with an owner-ready sheet.

For: Short-term rental hosts and managers, 5-100 listings
From $150/month · Last month reconciled free
Check

Policy checking for insurance agencies

Each issued policy compared with the binder, quote and prior term; differences listed for the carrier.

For: Independent P&C insurance agencies
From $150/month · First 15 policies checked free
Check

Due-diligence pack for small online business buyers

The seller's revenue, churn and refunds checked against their own exports, plus a handover checklist.

For: Buyers of small SaaS, content sites and stores
From $149 per deal · One month of the seller's numbers checked free
Check

Automation run checks & client reports

Daily checks of your clients' Zapier, Make and n8n runs, plus a monthly report per client.

For: Agencies that run Zapier, Make or n8n for clients
From $149/month · Last month checked free
How we work

Same three steps for every service

Send what you have

A sheet, an export, a stack of PDFs or a forwarding address. One short call or email is enough. We never ask for passwords to your bank or your email.

We start free

Most services start within one or two working days, on your real data: a 2-week trial, or a free check of last month's bills. You see the actual output before you pay anything.

You get checked results

Results land where you already work: your sheet, your system, or a short email. A person reads every line before it reaches you. Keep it monthly, or stop.

Why a desk

Less than a hire. Less work than another app.

Cheaper than hiring

An offshore assistant typically costs about $500–1,400 a month, plus the time to train and check them. A coordinator in the US or UK costs about $16–30 an hour. Our services start at $39 to $250 a month, depending on the job and the volume.

Nothing to set up

No new tool for your team to learn and no setup project. We work in the sheet, inbox and system you already use, and your data stays yours.

A person checks everything

Software helps us draft messages and sort files. A named person reads every reply, checks every number and answers your emails. No ticket queue.

One job, done properly, every day. If it's a recurring chase, check or data-entry job that isn't listed, ask us.

About

Who you're dealing with

{{BRAND}} is run by {{FIRST_NAME}} from Dhaka, Bangladesh. Our working day starts before yours in the UK and well before the US, and overlaps with factory hours in China, Vietnam and India. Results are usually waiting when you sit down.

We're new, so there are no case studies here yet. That's why every service starts free: you judge the work on your own data before you pay.

Our data promise

  • We ask for the least access the job needs. Read-only or exports where possible.
  • Your data is used only to do your job. It's never shared or sold.
  • Only the person working on your account sees it, in a workspace with 2-step login.
  • Deleted within 7 days if you leave. Your sheets and records stay yours.
  • Happy to sign your NDA or a data processing agreement.

Details on the privacy page.

Questions

FAQ

What kinds of businesses do you work with?

Small businesses in the US, UK, Canada and Australia, usually with 2 to 100 staff: importers and wholesalers, online stores, rental owners and property managers, trucking carriers, contractors, IT providers, nonprofits and subscription software companies. Each service page says who it's built for.

Is this software or people?

People, with good tools. Software helps us draft, sort and match. A person reads every reply, checks every number and decides what goes into your records or your digest.

How does the free start work?

Every service starts free, on your real work. Most start with a 2-week free trial. Most Check services start instead with a free check of last month's bills or statements. Each service page says exactly what the free start covers. No card, no contract. Afterwards, pick a plan or stop; anything we produced is yours to keep.

What access do you need?

As little as possible, and it depends on the service: often just a shared sheet or a monthly export. Where we must work inside a system, we use a separate login you create and can switch off at any time. We never need your bank or email passwords.

What don't you do?

We don't give legal, tax, accounting or insurance advice, do licensed work, sign anything on your behalf, or collect or move money. When something needs a decision or a signature, we bring it to you with the facts laid out.

How do I pay?

A monthly invoice that you can pay by bank transfer (US ACH or UK bank transfer) or by card. Prices are flat and based on volume, not seats. Cancel any time.

Can I use more than one service?

Yes. Many of them fit together, for example the PO expediting desk with supplier price-list mapping, or the 3PL invoice audit with chargeback evidence packs. Tell us what you need and we'll quote one monthly price.

Can you do a job that isn't listed?

If it's a recurring job of chasing, checking or turning files into records, probably. Describe it in the form below and {{FIRST_NAME}} will tell you honestly whether it's a fit.

Free start

Tell us about the job

Pick a service, or describe the job you want off your desk. {{FIRST_NAME}} will reply within one working day with a short setup list or an honest "not a fit".

Prefer email? {{EMAIL}}

We use these details only to reply to you. No card, no obligation. Privacy